MortgageBoard

Recording Specialist

VA - Virginia Beach
Pay Rate: $20 - $23 per hour

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Position Overview

We are seeking a detail-oriented Recording Specialist to join our title company team on a part-time, long-term temporary basis. In this role, you will be responsible for reviewing, submitting, and tracking real estate documents for official public recording.

This is a great opportunity for someone who thrives in a structured, accuracy-driven environment and enjoys handling administrative real estate processes.

Key Responsibilities

• Document Review: Examine deeds, mortgages, satisfactions, and other legal documents to ensure completeness, proper notarization, and compliance with county recording standards.

• Submission & Filing: Submit documents electronically (e-recording) or via mail/courier to local county recorder offices.

• Tracking & Follow-Up: Monitor the status of submitted documents, track recording confirmations, and resolve any rejections or recording errors promptly.

• Record Keeping: Enter recorded document information and fee details accurately into our internal management system.

• Communication: Coordinate with title officers, closing coordinators, and county clerks to address questions or issues related to filings.

Qualifications

• High school diploma or equivalent required; prior experience in title, real estate, banking, or legal administrative work preferred.

• Strong attention to detail and high level of accuracy.

• Familiarity with basic real estate documents (deeds, mortgages, liens, etc.) is a plus.

• Basic computer proficiency, including experience with data entry and web-based systems.

• Good communication skills and a reliable, organized work style.