Legal Secretary
FL - North Palm BeachPay Rate: $50000 - $55000 per year
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Overview
We are seeking an experienced Legal Secretary to support our attorneys with daily administrative and legal tasks. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced law firm environment. The ideal candidate will have experience handling legal documents, scheduling, and communication with clients, courts, and opposing counsel.
Responsibilities
Prepare, format, and finalize legal documents including pleadings, correspondence, motions, and discovery materials
Assist with e-filing in state and federal courts
Maintain attorney calendars, schedule hearings, depositions, and client meetings
Manage case files and ensure accurate organization of all records
Answer phones, take messages, and communicate professionally with clients and legal staff
Draft basic correspondence and maintain email communication on behalf of attorneys
Track deadlines, reminders, and important dates
Organize and prioritize incoming mail, documents, and tasks
Maintain confidentiality of sensitive information at all times
Provide general administrative support, including copying, scanning, data entry, and billing assistance
Qualifications
2+ years of experience as a Legal Secretary, Legal Assistant, or similar role
Strong knowledge of legal terminology and legal document formatting
Experience with court e-filing systems
Proficient in Microsoft Office and case management software
Excellent communication and writing skills
Strong multitasking and time management abilities
Ability to work independently and as part of a team
High level of discretion and professionalism
Preferred Skills
Experience in litigation, personal injury, workers' compensation, insurance defense, or related practice areas
Familiarity with law firm billing practices
Experience supporting multiple attorneys at once
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