MortgageBoard

Real Estate Paralegal

GA - Atlanta
Pay Rate: $32 - $38 per hour

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Position Summary

Support attorneys in residential and commercial real estate transactions from intake through post closing. Manage due diligence, title/survey review coordination, document preparation, closing logistics, escrow/trust accounting support, and post closing recordings and filings in compliance with Georgia law and local county practices.

Key Responsibilities

Transaction Management

• Open new matters; build and maintain detailed closing checklists, timelines, and contact sheets for all parties (buyers/sellers, lenders, brokers, title, surveyors, HOAs, exchange intermediaries).

• Coordinate across multiple simultaneous transactions (acquisitions, dispositions, refinances, developments, and leases) and track critical dates (financing, due diligence, title objection, closing, post closing deliverables).

• Schedule and facilitate attorney led closings (Georgia is an attorney closing state); prepare closing rooms or virtual sessions and ensure required signers, IDs, witnesses, and notaries are present.

Due Diligence (Georgia Focus)

• Order and track title commitments, ALTA/NSPS surveys, zoning letters, payoff statements, HOA estoppels, tax status/parcel reports, and UCC/litigation searches.

• Analyze title commitments and exceptions; compile title/survey objection lists; coordinate curative actions (lien releases, subordinations, affidavits, gap coverage).

• Obtain entity formation and authority documents (LLC/LP/Corp), good standing certificates, and resolutions; draft signature packets and manage execution logistics.

Document Preparation (Under Attorney Supervision)

• Prepare and assemble drafts of: purchase & sale agreement addenda, closing instructions, deeds (Warranty, Limited Warranty, Quitclaim), Security Deeds (Georgia instrument), assignments of leases/rents, UCC 1 filings, memoranda of lease, easements, closing affidavits, lien waivers, and settlement statements (ALTA; HUD 1 for non TRID).

• Prepare lender and title company deliverables: closing packages, escrow letters, prorations, tax/cash to close calculations, wire letters, and post closing checklists.

• Assist with commercial leasing: abstracts, estoppel certificates, SNDAs, and rent rolls.

Closing, Escrow & Compliance

• Balance files prior to funding; assist with trust/escrow accounting tasks consistent with attorney instructions and applicable rules; verify and document wire instructions and anti fraud procedures.

• Support TRID compliance for consumer residential loans (CD timing, settlement statement reconciliation).

• Prepare and submit federal and state tax forms as applicable (e.g., Form 1099 S, FIRPTA certificates/withholding coordination).

• Coordinate Georgia transfer related filings: complete PT 61 e filings and calculate/confirm real estate transfer tax and intangible recording tax for security deeds.

Recording & Post Closing

• Assemble and submit recordable originals; e record through county/authorized portals (e.g., GSCCCA/Simplifile) or arrange courier filing with the Clerk of Superior Court.

• Track recording confirmations and policy issuance; clear post closing stipulations; finalize owner's and lender's title policies; deliver closing binders (digital and/or physical).

• Maintain impeccable closing files for audit/readiness; perform post closing tickler reviews and updates.

Communication & Administration

• Serve as the day to day point of contact for clients, lenders, brokers, and title underwriters; provide status updates and coordinate signatures.

• Maintain organized digital matter files; enter time/billable tasks accurately; support periodic reporting on pipeline, key dates, and risk items.

Required Qualifications

• Experience: Typically 3+ years as a real estate paralegal or closing paralegal (residential, commercial, or mixed). Strong juniors with high volume residential closing experience will be considered.

• Knowledge: Working understanding of Georgia real property practice, including security deeds vs. mortgages, county recording procedures, PT 61, transfer/intangible taxes, and attorney closing requirements.

• Technical: Proficiency with Microsoft 365; document comparison; PDF assembly; and real estate platforms such as SoftPro, Qualia, RamQuest, ResWare, Simplifile/GSCCCA eFile (or similar).

• Compliance: Familiarity with TRID timelines, escrow/trust accounting concepts, wire fraud prevention, and privacy/confidentiality protocols.

• Education: Paralegal certificate or relevant degree preferred; equivalent experience considered.

• Other: Ability to work in the U.S.; availability for periodic after hours closings near month end.

Preferred Qualifications

• Commercial transaction background (multifamily, retail, office, industrial, development).

• Lease abstraction, estoppel/SNDA coordination, and construction draw support.

• Experience with 1031 exchanges, entity formations, and multi parcel assemblages.

• Notary public (Georgia) a plus; Spanish or other language skills helpful in residential practice.

Core Competencies

• Detail orientation and file ownership from intake to policy issuance.

• Clear, courteous communication with clients and counterparties.

• Deadline discipline and multitasking across a high volume docket.

• Sound judgment on when to escalate legal issues to supervising attorneys.

• Discretion with sensitive financial and personal information.

Work Environment & Schedule

• Professional office and closing environments across Metro Atlanta; some local travel to closing locations and county offices (as needed).

• Normal business hours with flexibility for transaction driven peaks (e.g., month end).