Director of Administration
CA - Costa MesaPay Rate: $125000 - $150000 per year
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You became a leader for a reason to keep teams running smoothly, create environments where people thrive, and ensure clients receive the highest level of support. Now, you have the opportunity to shape firm culture, foster collaboration across departments, and play a key role in driving an industry-recognized leading probate litigation law firm's continued growth and success.
Our client, is seeking a Director of Administration to lead its Orange County offices. This is a chance to shape the future of a firm that combines precision, advocacy, and care in every matter it handles.
What You'll Do:
People and Culture
- Lead hiring by partnering with recruiters, sourcing candidates, and promoting the employer brand.
- Oversee onboarding and integration of new employees across all offices.
- Monitor staff performance, attendance, and client service, working with Managing Partners on disciplinary actions when needed.
- Coordinate the annual performance review process.
- Coach and mentor staff to build a diverse, inclusive, and high-performing team.
- Maintain confidential HR personnel files.
- Ensure compliance training on harassment, workplace safety, cybersecurity, anti-discrimination, and diversity initiatives.
- Administer employee benefits (health, vision, dental, life, FSA, COBRA, 401K), manage open enrollment, and resolve benefit issues.
- Handle exit interviews, offboarding, and terminations when required.
- Lead monthly Paralegal Meetings to address challenges, opportunities, and team alignment.
- Organize staff recognition and appreciation events, including Staff Appreciation Day and Paralegal Day.
Operations and Finance
- Manage daily office operations and business functions.
- Create staffing plans and budgets for each office.
- Work with Finance to handle expenses, track budgets, and maintain controls.
- Build and manage vendor contracts and relationships.
- Oversee facilities, including leases, office improvements, maintenance, and repairs.
- Ensure offices comply with health and safety regulations.
- Partner with IT to support daily operations and security.
- Assist with payroll, time-off requests, licenses, and insurance when needed.
- Order and maintain office supplies for all locations.
- Lead monthly Directors' Meetings to improve collaboration and resolve issues.
- Share important updates like court alerts, closures, and emergency plans.
- Coordinate visitor access, meeting rooms, catering, and security.
- Support Marketing with client events and projects.
What We're Looking For:
- Bachelor's degree with 5+ years of office management experience in a law firm or professional services setting.
- Proven leadership skills with experience coaching and developing staff.
- Commitment to building a diverse, inclusive, and high-performing team.
- Ability to handle challenges, drive improvements, and implement best practices.
- Strong organizational skills to manage multiple priorities in a fast-paced environment.
- Solid financial skills, including budgeting, data analysis, and variance reporting.
- Experience overseeing office facilities and operations.
- Excellent communication and relationship-building skills at all levels.
- Flexible schedule with quarterly travel to regional offices.
- Strong business judgment with knowledge of project and change management.
- Results-driven with a track record of completing projects successfully.
Why Join:
This is more than a role it's an opportunity to guide a respected litigation practice into its next chapter, backed by strong infrastructure, a supportive culture, and a reputation that opens doors.
Benefits:
- 401(k) with firm contribution
- Health insurance
- Dental insurance
- Paid time off, including sick and vacation time
- Parental leave
- Basic life insurance
- Discretionary, performance-based bonuses
- Paid parking
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